Job Description

Locations

• Culver City, California, United States

Salary

Skills Required

• senior level leadership supportintermediate
• MS-Office tools including Wordintermediate
• AI toolsintermediate
• publicityintermediate
• project management toolsintermediate
• Amazon systemsintermediate

Required Qualifications

• Bachelor's degree in communications or equivalent (degree in communications or equivalent)
• 3+ years of senior level leadership support, or 2+ years of executive assistant experience (experience, 3 years)
• Experience prioritizing and handling multiple assignments at any given time while maintaining commitment to deadlines, or experience in senior level leadership support (experience)
• Knowledge of MS-Office tools including Word, Excel, PowerPoint and Visio (experience)
• Exceptional organizational skills with meticulous attention to detail (experience)
• Strong written and verbal communication skills (experience)
• Proven ability to exercise high judgment, discretion, and sensitivity when handling confidential information (experience)
• Demonstrated familiarity with AI tools and a proactive approach to leveraging technology for workflow efficiency (experience)
• Ability to remain calm, composed, and solutions-oriented under pressure and in ambiguous situations (experience)

Preferred Qualifications

• Familiarity with publicity, communications, or marketing workflows and terminology (experience)
• Experience coordinating logistics for events, premieres or press activities (experience)
• Experience with project management tools (Airtable, Asana, Monday.com, or equivalent) and digital asset management systems (experience)
• Experience managing vendor relationships and processing financial documentation (invoices, POs, budget tracking) (experience)
• Knowledge of Amazon systems and tools (a plus, not required) (experience)
• Experience working across multiple time zones and international stakeholders (experience)
• Los Angeles County applicants: Job duties for this position include: work safely and cooperatively with other employees, supervisors, and staff; adhere to standards of excellence despite stressful conditions; communicate effectively and respectfully with employees, supervisors, and staff to ensure exceptional customer service; and follow all federal, state, and local laws and Company policies. Criminal history may have a direct, adverse, and negative relationship with some of the material job duties of this position. These include the duties and responsibilities listed above, as well as the abilities to adhere to company policies, exercise sound judgment, effectively manage stress and work safely and respectfully with others, exhibit trustworthiness and professionalism, and safeguard business operations and the Company’s reputation. Pursuant to the Los Angeles County Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. (experience)

Responsibilities

• Manage complex, high-volume calendars for two senior executives across multiple time zones
• Coordinate and schedule internal and external meetings including filmmaker sessions, agency check-ins, leadership reviews, cross-functional syncs, and campaign kick-offs — preparing agendas and tracking action items
• Serve as a primary point of contact for internal and external stakeholders on behalf of both executives, exercising professionalism and discretion in all communications
• Coordinate communication with talent representatives, filmmakers, agency partners, and cross-functional teams on behalf of leadership — managing scheduling requests and ongoing logistical correspondence
• Handle confidential and sensitive information with the highest degree of discretion and sound judgment
• Build, maintain, and organize shared documents, trackers, team calendars, filing systems, and contact lists
• Process and track invoices, purchase orders, and financial documentation related to both PR functions — maintaining budget trackers and flagging variances to leadership
• Support onboarding of new vendors, and agency partners — managing logistics, system access, required documentation, and orientation materials
• Identify opportunities to streamline recurring workflows and implement process improvements using AI tools and technology
• Provide logistical and administrative support for team-wide events, screenings, and internal presentations
• Serve as a reliable, steady presence for the broader team — modeling professionalism and positivity

Tags & Categories