Job Description

Locations

• Santa Monica, California, United States

Salary

Skills Required

• executive level calendar managementintermediate
• domesticintermediate
• Microsoft Office productsintermediate
• fast-pacedintermediate

Required Qualifications

• 3+ years of professional or military experience (experience, 3 years)
• Experience with executive level calendar management (experience)
• Experience with domestic or international travel coordination (experience)
• Experience with Microsoft Office products and applications (experience)

Preferred Qualifications

• Experience in a fast-paced, high-tech company (experience)
• Experience managing multiple calendars (experience)
• Los Angeles County applicants: Job duties for this position include: work safely and cooperatively with other employees, supervisors, and staff; adhere to standards of excellence despite stressful conditions; communicate effectively and respectfully with employees, supervisors, and staff to ensure exceptional customer service; and follow all federal, state, and local laws and Company policies. Criminal history may have a direct, adverse, and negative relationship with some of the material job duties of this position. These include the duties and responsibilities listed above, as well as the abilities to adhere to company policies, exercise sound judgment, effectively manage stress and work safely and respectfully with others, exhibit trustworthiness and professionalism, and safeguard business operations and the Company’s reputation. Pursuant to the Los Angeles County Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. (experience)

Responsibilities

• Manage complex calendar and scheduling to support teams in multiple locations
• Manage domestic and international travel
• Manage expense report coordination and submission
• Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team social events)
• Ensure the timely completion of critical tasks and follow up on overdue matters. as a liaison for direct reports
• Work closely with the leadership team, program managers, recruiting, and other Executive Assistants to provide support to the organization
• Help to develop & maintain new mechanisms within the team
• During peak periods, evening and weekend are required

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