Working Student - Grant Funds Projects Assistant
Aptiv
Working Student - Grant Funds Projects Assistant
Job Description
Role OverviewTo support APTIV’s Government Funds / Grants Team, we are looking for a motivated Working Student. The role focuses on fund drawdowns and related administrative tasks in publicly funded projects. Depending on your qualification and interest, you may also take on more strategic project-oriented tasks (e.g., Grants Project Management support).Working student note: Valid enrolment at a university is required and the studies must remain the primary focus; during lecture periods, working hours are typically limited to a maximum of 20 hours/week, up to 40 hours/week during semester breaks (working student status).Your responsibilities:Main Focus: Fund Drawdown (Mittelabruf) SupportPreparation & Data CollectionTrack drawdown deadlines, submission formats and required documentationCollect and consolidate input data (e.g., actual costs, timesheets, invoices, booking lists)Support validation of project/funding structures (funding IDs, WBS, cost categories, reporting periods)Drawdown Amount (Calculation Support)Prepare cost exports (Excel/ERP lists) and group costs by categoryPerform plausibility checks: budget vs. actuals vs. drawdown, correct period allocation, avoid double claimsSupport application of funding rates / co-financing rulesDocumentation & EvidenceCreate/maintain cost summaries and evidence lists (invoice log, personnel cost overview)Support checks of timesheets/personnel cost evidence (completeness, allocation, approvals)Compile an audit-ready documentation package (structured filing, naming conventions, version control)Submission & Follow-upDraft/complete drawdown forms and/or portal submissionsCoordinate internal reviews/approvals (PM, Finance/Controlling, where applicable Compliance)Track status and support clarifications/corrections requested by funding bodiesPost-payment SupportSupport payment tracking and update internal trackers (drawdown log, cash planning, project overviews)Coordinate with Finance/Controlling for correct internal allocationAdditional Administrative Tasks (Grants/Projects)Support reporting and documentation activitiesMaintain project and grant documentation (SharePoint/Teams)Scheduling and stakeholder communicationOptional – Depending on Qualification/Interest (More Strategic)Support Grants Project Management tasks: milestone tracking, deliverables, dashboardsContribute to process improvements, templates, checklists, standardizationYour background:Enrolled student (Bachelor’s/Master’s) in Business, Economics, Finance/Controlling, Project Management, Engineering, or similarValid enrolment throughout employment (working student statusStructured, reliable, detail-oriented working styleStrong MS Office skills, especially Excel and PowerPointNative German, Very good EnglishBenefits:Paid on an hourly basisFlexible working hoursStructured onboarding processAttractive training and development planOpportunities for learning, professional growth, and development in a globally recognized international environment#LI-NN1Privacy Notice - Active Candidates: https://www.aptiv.com/privacy-notice-active-candidatesAptiv is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, gender identity, sexual orientation, disability status, protected veteran status or any other characteristic protected by law.
Locations
- Germany, Wuppertal
Responsibilities
- Main Focus: Fund Drawdown (Mittelabruf) Support
- Preparation & Data Collection
- Track drawdown deadlines, submission formats and required documentation
- Collect and consolidate input data (e.g., actual costs, timesheets, invoices, booking lists)
- Support validation of project/funding structures (funding IDs, WBS, cost categories, reporting periods)
- Track drawdown deadlines, submission formats and required documentation
- Collect and consolidate input data (e.g., actual costs, timesheets, invoices, booking lists)
- Support validation of project/funding structures (funding IDs, WBS, cost categories, reporting periods)
- Drawdown Amount (Calculation Support)
- Prepare cost exports (Excel/ERP lists) and group costs by category
- Perform plausibility checks: budget vs. actuals vs. drawdown, correct period allocation, avoid double claims
- Support application of funding rates / co-financing rules
- Documentation & Evidence
- Create/maintain cost summaries and evidence lists (invoice log, personnel cost overview)
- Support checks of timesheets/personnel cost evidence (completeness, allocation, approvals)
- Compile an audit-ready documentation package (structured filing, naming conventions, version control)
- Prepare cost exports (Excel/ERP lists) and group costs by category
- Perform plausibility checks: budget vs. actuals vs. drawdown, correct period allocation, avoid double claims
- Support application of funding rates / co-financing rules
- Documentation & Evidence
- Create/maintain cost summaries and evidence lists (invoice log, personnel cost overview)
- Support checks of timesheets/personnel cost evidence (completeness, allocation, approvals)
- Compile an audit-ready documentation package (structured filing, naming conventions, version control)
- Submission & Follow-up
- Draft/complete drawdown forms and/or portal submissions
- Coordinate internal reviews/approvals (PM, Finance/Controlling, where applicable Compliance)
- Track status and support clarifications/corrections requested by funding bodies
- Draft/complete drawdown forms and/or portal submissions
- Coordinate internal reviews/approvals (PM, Finance/Controlling, where applicable Compliance)
- Track status and support clarifications/corrections requested by funding bodies
- Post-payment Support
- Support payment tracking and update internal trackers (drawdown log, cash planning, project overviews)
- Coordinate with Finance/Controlling for correct internal allocation
- Support payment tracking and update internal trackers (drawdown log, cash planning, project overviews)
- Coordinate with Finance/Controlling for correct internal allocation
- Additional Administrative Tasks (Grants/Projects)
- Support reporting and documentation activities
- Maintain project and grant documentation (SharePoint/Teams)
- Scheduling and stakeholder communication
- Support reporting and documentation activities
- Maintain project and grant documentation (SharePoint/Teams)
- Scheduling and stakeholder communication
- Optional – Depending on Qualification/Interest (More Strategic)
- Support Grants Project Management tasks: milestone tracking, deliverables, dashboards
- Contribute to process improvements, templates, checklists, standardization
- Support Grants Project Management tasks: milestone tracking, deliverables, dashboards
- Contribute to process improvements, templates, checklists, standardization
Benefits
- general: Paid on an hourly basis
- general: Flexible working hours
- general: Structured onboarding process
- general: Attractive training and development plan
- general: Opportunities for learning, professional growth, and development in a globally recognized international environment
- general: Paid on an hourly basis
- general: Flexible working hours
- general: Structured onboarding process
- general: Attractive training and development plan
- general: Opportunities for learning, professional growth, and development in a globally recognized international environment
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