Job TitleAdministration Assistant - FacilitiesJob Description SummaryThe Facilities Administration Assistant is responsible for providing administrative, financial and operational support to the Facilities Management team across a diverse property portfolio. The role supports the delivery of facilities management services by administering accounts payable processes, coordinating preventative maintenance programs, managing work order records, maintaining compliance documentation and ensuring the timely execution of planned maintenance activities.The position acts as a central coordination point between Facilities Managers, Finance teams, contractors and where necessary landlords and managing agents, ensuring that financial transactions, maintenance schedules and facilities records are managed accurately and efficiently. The role supports compliance with contractual obligations, statutory requirements and internal service delivery standards through effective administration and reporting processes.Job DescriptionAdministration Assistant - FacilitiesSydney, NSW | Full-TimeKickstart your administration or facilities career in a fast-paced role supporting operations, maintenance, finance and contractor management.Varied role combining administration, finance and operationsCollaborative and friendly team environmentJoin a global leader with strong career development opportunitiesAbout the RoleWe have an exciting opportunity for a highly organised and detail-oriented Administration Assistant to join our Integrated Facilities Management team.Supporting a diverse property portfolio, you'll play a critical role in ensuring facilities operations run smoothly through effective administration, invoice processing, contractor coordination and maintenance scheduling. Acting as a key link between Facilities Managers, Finance teams and service providers, you'll help ensure compliance requirements are met and maintenance activities are delivered efficiently.This role is ideal for someone who enjoys managing multiple priorities, following tasks through to resolution, using attention to detail and building strong relationships with a variety of stakeholders.Key ResponsibilitiesProcess high volumes of supplier invoices accurately and within required timeframesValidate invoices against approved purchase orders and work ordersInvestigate and resolve invoice discrepancies with suppliers and internal teamsMonitor invoice approval workflows and follow up outstanding approvalsMaintain accurate financial records, registers and documentationAssist with purchase order creation and managementCoordinate preventative maintenance schedules and contractor activitiesManage work order records and maintenance documentationSupport contractor onboarding and compliance administrationAssist with client reporting, presentations and operational reporting requirementsMaintain facilities databases and compliance recordsRespond to supplier, contractor and stakeholder enquiries in a timely and professional mannerAbout You1-2 years’ experience in Accounts Payable, financial administration or facilities administrationStrong administrative skills with excellent attention to detailExperience managing high volumes of transactions, invoices or dataStrong organisational and time management skillsAbility to multitask and meet deadlines in a busy environmentExcellent communication and stakeholder management skillsProactive and solutions-focused approachStrong Microsoft Excel, Outlook and Office 365 skillsExperience using JDE, Wisetrend or similar systems highly regardedFacilities management, property or government contract experience desirableAbout Cushman & WakefieldCushman & Wakefield is a global leader in commercial real estate services, with 50,000+ employees across 60 countries. In Australia, we partner with some of the world’s leading organisations to deliver innovative property solutions across office, retail, industrial and logistics assets.Our strength lies in our collaborative approach, deep market insight and ability to integrate services to deliver exceptional outcomes. We are driven by a client-first mindset and a commitment to excellence, empowering our people to think differently and create value at every stage of the property lifecycle.What We OfferExcellent career pathway into Administration or Facilities ManagementExposure to a diverse property portfolio and major clientsSupportive and collaborative team environmentOpportunity to develop operational, financial and stakeholder management skillsWork with industry-leading facilities and property professionalsGlobal career opportunities within Cushman & WakefieldDiversity & InclusionAt Cushman & Wakefield, we are committed to fostering a diverse, inclusive and respectful workplace. We welcome applications from people of all backgrounds and experiences and are dedicated to creating an environment where everyone can thrive.Please note applicants must be eligible to work in Australia. Only shortlisted candidates will be contacted. As an equal opportunity employer, Cushman & Wakefield encourages Aboriginal and Torres Strait Islander and female candidates to apply. Cushman & Wakefield promotes safety at all times.INCO: “Cushman & Wakefield”