Job TitleSenior Coordinator - FacilityJob Description SummaryThe Senior Facility Coordinator is responsible for overseeing day-to-day facility operations, ensuring a safe, efficient, and compliant workplace environment. The role involves close coordination with landlord, managing vendor services, maintenance activities, statutory compliance, safety requirements, and supporting business continuity across assigned facility.Job DescriptionFacility OperationsManage daily facility operations to ensure smooth functioning of office infrastructure and services.Monitor preventive and corrective maintenance activities for HVAC, electrical, plumbing, UPS, FAS etc.Conduct regular facility inspections and identify operational risks.Coordinate workplace readiness and support business requirements.Prepare monthly muster roll and submission for the wages.Vendor ManagementManage housekeeping, cafeteria, pest control, transport, and other facility service providers.Track vendor performance against SLAs and KPIs.Review service reports and ensure timely corrective actions.Process work orders, purchase requests, and service invoices on time.Health, Safety & ComplianceEnsure compliance with local regulations, building standards, and company policies.Conduct safety audits and workplace inspections.Support emergency response planning, fire drills, and evacuation exercises.Ensure all statutory certifications and permits are maintained and renewed on time.Asset & Infrastructure ManagementMaintain facility asset inventory and records.Coordinate repairs, replacements, and upgrades of facility equipment.Support space planning and workplace improvement initiatives.Stakeholder ManagementAct as the primary point of contact for facility-related issues.Coordinate with landlords, building management, contractors, and internal stakeholders.Ensure timely resolution of employee service requests and escalations.Financial & Reporting ResponsibilitiesMonitor facility-related expenses and budgets.Review and validate vendor invoices.Timely submission of monthly office rental invoice to avoid any interest from landlord. Prepare monthly reports covering maintenance activities, incidents, compliance status, and cost management.Identify opportunities for operational efficiency and cost savings.Project CoordinationSupport office moves, expansions, renovations, and facility improvement projects.Coordinate project schedules, contractors, and stakeholder communications.QualificationsBachelor's Degree or Diploma in Facilities Management, Engineering, Business Administration, or related field.Minimum 3-5 years of experience in Facilities Management, Workplace Services, or Building Operations.Required SkillsFacility Operations ManagementVendor & Contract ManagementHealth, Safety & Environment (HSE)Project CoordinationBudget ManagementWorkplace ServicesStrong Communication & Stakeholder ManagementProblem Solving and Decision MakingMS Office and Facilities Management Systems INCO: “Cushman & Wakefield”