Engineering Coordinator
Four Seasons Hotels
Engineering Coordinator
Job Description
About Four Seasons:Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture. At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating everyone we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us or discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us.About the location:Oceanfront elegance within an iconic social club setting. From the moment it first opened its doors on New Year’s Eve 1930, The Surf Club has hosted history. It is here that you will find Four Seasons Hotel at The Surf Club. An icon in the Miami Beaches, located near Sunny Isles, this beachside hotel brings a new era of luxury, with celebrated dining and a world-class spa, to its Surfside shores.About the role: Provide support and clerical expertise to Engineering Department and respond to inquiries and problems in an efficient, courteous and professional manner to achieve maximum customer satisfaction while complying with all Four Seasons’ policies What you will do: Perform administrative skills such as typing, filing, copying, faxing and answering telephones according to Four Seasons standards. Communicate to Engineers on duty and keep a log of all details pertaining to guest calls regarding maintenance of rooms and equipment in rooms or public area in a timely manner. Assist with processing invoices, purchase orders, receiving records, and other accounting documents. Enter invoices and financial information accurately into the accounting system. Ensure timely and accurate completion of month-end and year-end closing processes Maintain regular communication with Finance to confirm timely processing of vendor payments and prevent delays or service disruptions. Assist with CAPEX packets, supplier statement reconciliations, and discrepancy follow-up. Evaluate and maintain all records for relevant inventory and orders. Maintain an efficient purchase order system to ensure accuracy. What you Bring: High school diploma or equivalent 1–2 years of administrative or coordinating experience, ideally within Engineering, Facilities, or a hotel operations environment. Strong proficiency in Birch Street, HotSOS, Microsoft Office (Excel, Word, Outlook), and work‑order management systems. Familiarity with plan budgeting, cost management, and residential construction materials and trades. Demonstrated ability to build and maintain strong supplier, vendor, and trade relationships. Strong communication skills, both verbal and written, with the ability to work effectively with engineering staff, vendors, and other departments. Proven ability to maintain accurate records, logs, inventories, and compliance‑related documentation. What we Offer: Excellent Training and Development opportunities Employee Discount for stays at any Four Seasons worldwide Complimentary Dry Cleaning for Employee Uniforms Complimentary Employee Meals Complimentary Parking Schedule & Hours: Full Time (Days, evenings, weekends, holidays) Candidates must have valid work authorization for the U.S. Please note that due to the large number of responses we receive, only candidates being considered for the above position will be contacted for an interview. Four Seasons is an Equal Opportunity, Affirmative Action employer. Minorities, women, veterans, and individuals with disabilities are encouraged to apply. To access the 'EEOC is The Law' Information poster please visit this website - https://eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
Locations
- Four Seasons Surf Club
Skills Required
- Birch Streetintermediate
- plan budgetingintermediate
Required Qualifications
- High school diploma or equivalent (experience)
- 1–2 years of administrative or coordinating experience, ideally within Engineering, Facilities, or a hotel operations environment. (experience, 2 years)
- Strong proficiency in Birch Street, HotSOS, Microsoft Office (Excel, Word, Outlook), and work‑order management systems. (experience)
- Familiarity with plan budgeting, cost management, and residential construction materials and trades. (experience)
- Demonstrated ability to build and maintain strong supplier, vendor, and trade relationships. (experience)
- Strong communication skills, both verbal and written, with the ability to work effectively with engineering staff, vendors, and other departments. (experience)
- Proven ability to maintain accurate records, logs, inventories, and compliance‑related documentation. (experience)
- High school diploma or equivalent (experience)
- 1–2 years of administrative or coordinating experience, ideally within Engineering, Facilities, or a hotel operations environment. (experience, 2 years)
- Strong proficiency in Birch Street, HotSOS, Microsoft Office (Excel, Word, Outlook), and work‑order management systems. (experience)
- Familiarity with plan budgeting, cost management, and residential construction materials and trades. (experience)
- Demonstrated ability to build and maintain strong supplier, vendor, and trade relationships. (experience)
- Strong communication skills, both verbal and written, with the ability to work effectively with engineering staff, vendors, and other departments. (experience)
- Proven ability to maintain accurate records, logs, inventories, and compliance‑related documentation. (experience)
Responsibilities
- Perform administrative skills such as typing, filing, copying, faxing and answering telephones according to Four Seasons standards.
- Communicate to Engineers on duty and keep a log of all details pertaining to guest calls regarding maintenance of rooms and equipment in rooms or public area in a timely manner.
- Assist with processing invoices, purchase orders, receiving records, and other accounting documents.
- Enter invoices and financial information accurately into the accounting system.
- Ensure timely and accurate completion of month-end and year-end closing processes
- Maintain regular communication with Finance to confirm timely processing of vendor payments and prevent delays or service disruptions.
- Assist with CAPEX packets, supplier statement reconciliations, and discrepancy follow-up.
- Evaluate and maintain all records for relevant inventory and orders. Maintain an efficient purchase order system to ensure accuracy.
- Perform administrative skills such as typing, filing, copying, faxing and answering telephones according to Four Seasons standards.
- Communicate to Engineers on duty and keep a log of all details pertaining to guest calls regarding maintenance of rooms and equipment in rooms or public area in a timely manner.
- Assist with processing invoices, purchase orders, receiving records, and other accounting documents.
- Enter invoices and financial information accurately into the accounting system.
- Ensure timely and accurate completion of month-end and year-end closing processes
- Maintain regular communication with Finance to confirm timely processing of vendor payments and prevent delays or service disruptions.
- Assist with CAPEX packets, supplier statement reconciliations, and discrepancy follow-up.
- Evaluate and maintain all records for relevant inventory and orders. Maintain an efficient purchase order system to ensure accuracy.
Benefits
- general: Excellent Training and Development opportunities
- general: Employee Discount for stays at any Four Seasons worldwide
- general: Complimentary Dry Cleaning for Employee Uniforms
- general: Complimentary Employee Meals
- general: Complimentary Parking
- general: Excellent Training and Development opportunities
- general: Employee Discount for stays at any Four Seasons worldwide
- general: Complimentary Dry Cleaning for Employee Uniforms
- general: Complimentary Employee Meals
- general: Complimentary Parking
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