COMPANY OVERVIEWWe exist to make food the world loves. But we do more than that. Our company is a place that prioritizes being a force for good, a place to expand learning, explore new perspectives and reimagine new possibilities, every day. We look for people who want to bring their best — bold thinkers with big hearts who challenge one another and grow together. Because becoming the undisputed leader in food means surrounding ourselves with people who are hungry for what’s next.​ JOB OVERVIEWThe Executive and Administrative Specialist Mumbai will provide executive support to the VP of GSS and flexible administrative support across the GIC team. The ideal candidate is organized, proactive, adaptable, and service-oriented, with strong partnership and prioritization skills.KEY ACCOUNTABILITIESExecutive SupportProvide high-quality administrative support for VP-level leadership, including complex calendar management across time zonesCoordinate onsite and virtual meetings and events, including logistics, room and technology setup, agendas, pre-reads, and follow-up materialsPlan and coordinate domestic and international travel, including itineraries, lodging, transportation, and visa or passport support as neededPrepare, submit, and reconcile expense reports in alignment with company policiesCreate, format, and proofread documents and presentations to ensure accuracy, clarity, and a polished professional appearanceMaintain organizational charts, distribution lists, team contact information, and collaboration sites for supported functionsProactively optimize schedules, meeting rhythms, and travel plans for efficiency and effectivenessAnticipate needs, exercise sound judgment, and handle sensitive information with professionalism and discretionBroader Administrative and Cross-Functional SupportProvide flexible administrative support across the GIC team in response to business needsPartner closely with Administrative Assistants and peers across the Admin Services COE to ensure continuity of support, collaboration, and service excellenceSupport administrative work such as reporting, data entry, expense processing, document preparation, printing, scanning, shipping, and coordination of team materials as neededProvide on-site support for leaders, Virtual Assistants, and remote colleagues, including meeting room readiness, printed materials, and logistical coordinationServe as a power user and point of contact for key administrative tools and technologies, including Microsoft Office, Outlook, Teams, SharePoint, and expense and travel toolsHelp establish clear and effective ways of working by improving processes, standardizing templates, and leveraging technology to drive consistency and efficiencyMaintain consistency in tone, branding, and content in line with GIC and General Mills communication expectationsSupport light-touch governance and data integrity through accurate documentation, coordination, and attention to detailStakeholder Engagement and Special ProjectsBuild strong, trust-based partnerships with leaders, peers, and cross-functional partners across the organizationDeliver professional, responsive, and high-quality support in interactions with internal and external stakeholdersContribute to a connected team environment by collaborating effectively, sharing knowledge, and supporting smooth execution across teamsLead or support special projects and initiatives such as process documentation, event coordination, capability-building efforts, and GIC-wide activitiesDemonstrate a learning mindset and agility by adapting to changing priorities, new tools, and evolving business needsPerform other responsibilities and special projects, as assigned, to support business prioritiesMINIMUM QUALIFICATIONMinimum 10 years of relevant administrative, coordination, or business support experience, including support for senior leaders and stakeholders across time zonesStrong proficiency in Microsoft Office tools and technology-enabled business processesExcellent verbal and written communication skills, including fluency in EnglishStrong planning and organizational skills, attention to detail, follow-through, and ability to manage changing prioritiesPositive, professional, customer-focused, and solutions-oriented approachStrong collaboration and partnership skills, with the agility to work effectively in a matrixed, global environmentHigh integrity and professionalism, sound judgment, confidentiality, independent problem-solving, and a learning mindset; onsite at least four days per week with flexibility for an additional dayPREFERRED QUALIFICATIONSAssociate or bachelor’s degree in business, administration, or a related fieldPrior experience in a shared services, COE, or global capability center environmentExperience working in a flexible support model or in an environment with shifting priorities and ambiguityExperience supporting process improvement, documentation, or administrative capability-building efforts ELIGIBILITYApplicants must meet minimum age qualifications in the country in which the job is located.