JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. About This OpportunityJLL is seeking an Art Collection Registrar to manage Capital One's corporate art collection in Richmond, VA. This role combines museum-quality collection management with data systems expertise to maintain comprehensive documentation, oversee artwork logistics, and support workplace integration of Capital One's art program. Working as part of a collaborative art management team, the ideal candidate brings both registrarial training and strong technical skills to ensure collection integrity and operational excellence.ResponsibilitiesDatabase Management and DocumentationManages and maintains a museum-standard collections management database, ensuring accurate cataloging of all collection objectsRecords all collection activity including acquisitions, loans, installations, deinstallations, condition assessments, and valuationsRefines custom database fields and functionality to support collection-specific tracking needsMaintains comprehensive documentation of artwork location, provenance, condition history, and financial recordsGenerates reports for stakeholders including collection summaries, valuation updates, and monthly operational metricsEnsures data integrity through regular audits and quality control proceduresCollaborates with client IT team on database coding and maintenance requirementsDevelops bulk data upload processes using dynamic coded macros and structured spreadsheetsProduces system-generated reports from the collection database for team distributionArt Collection Policy and Procedures DevelopmentCreates and implements operational guidelines for artwork handling, storage, and conservationDevelops acquisition and deaccession policies aligned with Capital One's corporate objectives and museum best practicesEstablishes standardized procedures for artwork movement, installation, and maintenanceDocuments workflows that integrate seamlessly with Facilities Management and Workplace Experience teamsAuthors training materials and protocols for staff and vendors handling artworkCollection Registration and Inventory ManagementConducts regular physical inventories to verify artwork locations and conditionsMaintains accurate location tracking as artwork moves between storage, workspaces, and temporary installationsCatalogs new acquisitions with detailed object records including artist information, materials, dimensions, and provenanceManages artwork accessioning and deaccessioning processes in compliance with established policiesCoordinates artwork tagging, labeling, and identification systemsAppraisal and Valuation CoordinationCoordinates appraisal activities with third-party vendors, providing collection data and documentationArchives appraisal records and ensures all valuations are current in collection databaseSupports insurance documentation by providing valuation reports and condition informationTracks artwork values for financial reporting and asset management purposesVendor Management and LogisticsServes as point of contact for third-party vendors including art handlers, installers, conservators, framers, and appraisersManages relationships with art transportation and storage companiesOversees packing, crating, and shipping of artwork for loans, exhibitions, or relocationsEstablishes vendor protocols to ensure conservation-minded handling standardsStorage and Asset ManagementManages onsite and offsite storage facilities, ensuring proper environmental conditions and security in collaboration with local team members who oversee art activity at these locationsEnsures vendor compliance with procedures for packing and protecting stored artwork using museum-quality archival materialsCatalogs objects to specific storage locations with clear identification systemsImplements inventory schedules and maintains organized, accessible storage arrangementsIdentifies candidates for deaccession based on condition, relevance, and collection goalsWorkplace Art Integration and CurationSupports team efforts for workplace art installations by auditing existing displaysResearches artist information to create interpretive materials and didactic labelsCollaborates with Workplace Experience teams on art placement that enhances physical environmentsConservation and Condition ReportingConducts condition assessments of artwork to identify conservation needsDocuments existing damage, restoration history, and ongoing preservation concernsLeads search efforts for missing objects and maintains comprehensive reportingCoordinates conservation treatments with qualified conservatorsMaintains ongoing condition monitoring practices to ensure collection preservationEnsures proper environmental controls in storage and display locationsCompliance and Rights ManagementEnsures copyright compliance for publicly displayed artworkDocuments and manages files related to image use license agreements with artists or estates when requiredMaintains documentation of artist permissions and reproduction rightsRequired QualificationsBachelor's degree in Art History, Museum Studies, Arts Administration, or related field5+ years of professional experience as a museum registrar or corporate art collection managerDemonstrated expertise in collections management systems (TMS, PastPerfect, Collective Access, ArtLogic, or similar museum-standard databases)Proven experience managing collections of 1,000+ objects with responsibility for database maintenance and documentationStrong knowledge of conservation principles, proper artwork handling techniques, and museum-quality storage protocolsUnderstanding of appraisal standards (USPAP), insurance requirements, and fine art valuation practicesVendor management experience including coordination of art handlers, conservators, installers, and specialized service providersExcellent project management and organizational skills with ability to manage multiple prioritiesStrong written and verbal communication skills with ability to interact effectively across all organizational levelsProficiency in Microsoft Office Suite (Excel, Word, PowerPoint)Ability to lift and move artwork weighing up to 50 lbs using proper handling techniquesValid driver's license and ability to travel occasionally to offsite storage locationsPreferred QualificationsMaster's degree in Museum Studies, Art History, Arts Administration, or related fieldAdvanced Excel skills including pivot tables, VLOOKUP, data analysis, and dashboard creationExperience with database customization, SQL queries, or scripting/coding for data managementExperience implementing or migrating collections management databasesDemonstrated success developing collection policies, procedures, and compliance frameworksExperience working within corporate facilities management or integrated service delivery modelsFamiliarity with multi-site collection management operationsBackground in art curation or workplace art programmingProfessional affiliations with organizations such as American Alliance of Museums (AAM) or Association of Registrars and Collections Specialists (ARCS)Knowledge of copyright law and artist rights management as applied to corporate collectionsWhat Sets You ApartWhile academic training and professional registrarial experience are essential, we highly value candidates who also bring technical data management skills. Our outgoing registrar has exceptional capabilities in coding, advanced Excel, and database customization—skills that have significantly enhanced our collection management efficiency. If you possess both museum registrar credentials AND strong technical aptitude (even if self-taught), you'll be positioned to excel in this role and take our collection management to the next level.LocationOn-site – Richmond, VAThis position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!Personalized Benefits That Support Personal Well-Being and GrowthJLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:401(k) plan with matching company contributionsComprehensive Medical, Dental & Vision CarePaid parental leave at 100% of salaryPaid Time Off and Company HolidaysEarly access to earned wages through Daily PayJLL Privacy NoticeJones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.Estimated compensation for this position:77,000.00 – 82,000.00 USD per yearThis range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.Location:On-site –Richmond, VAIf this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!Personalized benefits that support personal well-being and growth:JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:401(k) plan with matching company contributionsComprehensive Medical, Dental & Vision CarePaid parental leave at 100% of salary Paid Time Off and Company HolidaysEarly access to earned wages through Daily PayAt JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.JLL Privacy NoticeJones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.For additional details please see our career site pages for each country.For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.California Residents onlyIf you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.Accepting applications on an ongoing basis until candidate identified.