JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Job SummaryThe EMEA E-Prep EHS Admin is responsible for the coordination, administration, and continuous improvement of Emergency Preparedness (E-Prep) programmes across the EMEA region. The role serves as the primary point of contact for E-Prep documentation, drill scheduling and tracking, site compliance monitoring, and the accuracy of dashboards and reporting across a range of facility management and EHS tools.In addition to E-Prep ownership, this role provides flexible administrative support to the wider EHS and Facilities Management team, taking on additional ad-hoc tasks as required to ensure smooth and efficient regional operations.Acts as the primary responsible person for E-Prep documentation, drill coordination, and compliance monitoring across EMEA sitesSupports dashboard and reporting accuracy via facility management and EHS toolsProvides flexible administrative support to the regional EHS and FM teams when neededWorks closely with regional EHS managers, site teams, and operational stakeholdersKey ResponsibilitiesCoordinate and schedule emergency drills (fire, evacuation, shelter-in-place, table-top exercises) across EMEA sitesMaintain and update Emergency Preparedness documentation, including Emergency Response Manuals (ERMs), Emergency Action Plans (EAPs), floor plans, and emergency contact listsMonitor site compliance with E-Prep requirements and escalate gaps to regional EHS managers in a timely mannerSupport the maintenance and accuracy of E-Prep dashboards and reporting toolsTrack and follow up on corrective actions arising from drills, audits, and inspections through to closureCoordinate Fire Marshal/Warden and First Aider programmes, including training records, appointment tracking, and volunteer roster managementAssist with E-Prep-related audits, inspections, and risk assessmentsLiaise with site teams to ensure emergency equipment inspections (e.g., fire extinguishers, EPK, AEDs, first aid kits, etc.) are current and fully documentedPrepare regular E-Prep status reports and KPI summaries for leadershipSupport the review and closure of E-Prep work orders within facility management systemsProvide ad-hoc administrative support to the regional EHS and FM teams as workload and priorities requireAssist with data entry, document formatting, and record-keeping across EHS programmesHelp maintain shared drives, filing systems, and knowledge repositoriesSupport other EHS programme areas (e.g., Corrective Actions Tracker, incident reporting, etc) during peak periods or as directed by the regional EHS managersRequired QualificationsBachelor's degree or equivalent in Health & Safety, Facilities Management, Emergency Management, or a related field (Completion of a post-secondary school (szkoła policealna) in occupational health and safety, OR Higher education with a specialization in H&S or postgraduate studies in H&S)1–3 years of experience in EHS administration, emergency preparedness, or facilities coordinationKnowledge of emergency preparedness regulations and standards applicable within EMEAExperience with facilities management or EHS reporting toolsStrong organisational and administrative skills with the ability to work with data streamsProficiency in Microsoft Office (Excel, PowerPoint, Word)Strong written and verbal communication skills in EnglishAbility to work independently, take initiative, and adapt to shifting prioritiesPreferred QualificationsNEBOSH General Certificate, IOSH Managing Safely, or equivalent EHS qualificationExperience supporting multinational or regional operations across multiple time zonesExperience with Fire Marshal/Warden and first aid coordination programmesKnowledge of emergency drill best practices and post-drill evaluation methodologiesFamiliarity with large corporate EHS systems, processes, and reporting platformsExperience with data visualisation or business intelligence toolsAdditional European language skills (e.g., German, French, Spanish) are advantageousKey CompetenciesOrganisational skills and attention to detailStakeholder coordination and communicationProblem-solving and proactive follow-upData accuracy and reportingAdaptability & flexibilityCollaboration and teamworkRegulatory and compliance awarenessContinuous improvement mindsetThis role offers the opportunity to support HSSE excellence across one of the world's most dynamic and diverse regions while contributing to JLL's commitment to creating safe, sustainable, and secure environments for our people and clients.Location: On-site –Warsaw, POLIf this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.JLL Privacy NoticeJones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.For additional details please see our career site pages for each country.Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.