Company:Oliver WymanDescription:Oliver Wyman is now looking to recruit an Administrative Assistant to support our growing Specialist teams. This role can be based out of our Gurugram or Bengaluru office.Job Overview:The provision of a Team Administrative Assistant who will provide administrative support to 3-6 senior stakeholders from our specialist teams.Hours: 09:00 – 18:00 with additional hours as needed.Key Responsibilities:Daily Administration:All administrative duties including booking business travel, organizing video conferences, processing expense reports, timesheets, vendor invoicesExternal & Internal meeting and event planningClient contact data entry and updates into CRMCollaborate with other assistants to ensure fluid and flawless execution of duties that requires teaming with othersCoordinate team logistics and manage projects and client project timelineTrack issues and assist with resolutions or escalate as appropriateLiaise with other support functions (OS, HC, DTP, Finance, Events, etc.)Liaise with the iProcurement team to ensure payment to active vendors (SMEs, transportation, supplies, etc)Assisting in project group hotel bookings when neededTeam Support:Provide coverage for EAs who are out of the office to ensure seamless support to Principals/ Partners/ other senior stakeholdersProvide short-term coverage for Principals/Partners who may be in the midst of an EA assignment transition or who are new to the FirmCoordinating team logistics and weekly payment to the vendor (transportation & supplies)Assisting in hotel booking when needed.Daily Other Project Support:When covering ensure basic calendar management including accepting and declining meetings, addressing calendar conflicts, identify and reserve meeting space, regular review of scheduled meetings to ensure logistics are accurate and no back-to-back dial-ins are scheduled.Any other ad hoc requests that may come from the team as the project progresses and business needs changes, including but not limited to the administrative support of RFPs/tender responsesExperience Required: At least two years’ experience of working in a similar role.Experience in financial services, management consultancy and/or a professional services environment a plus.Skills and Attributes: Positive and proactive while still be collaborativeHighly organized and detail-oriented, yet operates well within a team, as well as independentlyProfessional, tactful and able to engage with colleagues at all levels in the firmProblem solver – able to work with other teams and staff members effectively to reach a viable solution and goalStrong service focus – dedicated to meeting the expectations of all staff through securing effectiverelationships with clients and executing deliverables to the highest standards.Excellent communicator and negotiator – able to deal effectively with people at all levels across a multicultural environmentMaturity, poise and judgment; Collaborative team playerAbility to maintain and respect confidentialityAbility to think strategically and contribute to development of departmental modelOne who takes constructive feedback in stride and incorporates feedback quicklyAbility to manage a heavy work volume and meet deadlines in an extremely fast paced environmentAbility to undertake projects and produce quality and timely resultsSelf-starter, strong initiative, confidence and ability to work with little guidancePositive attitude, sense of fun: is collegial and friendlyAbility to juggle several tasks at once, to prioritize and manage own time - Not a clock watcher or someone who is unwilling to step outside their job descriptionMethodical, organized and excellent attention to detailFlexible attitude; embraces change, hard-working, cost conscious and results drivenFinally, we are looking for someone who will be committed to the company and add to the life and culture of Oliver Wyman.Oliver Wyman is a business of Marsh (NYSE: MRSH), a global leader in risk, reinsurance and capital, people and investments, and management consulting, advising clients in 130 countries. With annual revenue of over $27 billion and more than 95,000 colleagues, Marsh helps build the confidence to thrive through the power of perspective. For more information, visit oliverwyman.com, or follow us on LinkedIn and X. Marsh is committed to embracing a diverse, inclusive and flexible work environment. We aim to attract and retain the best people and embrace diversity of age, background, caste, disability, ethnic origin, family duties, gender orientation or expression, gender reassignment, marital status, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex/gender, sexual orientation or expression, skin color, or any other characteristic protected by applicable law.Marsh is committed to hybrid work, which includes the flexibility of working remotely and the collaboration, connections and professional development benefits of working together in the office. All Marsh colleagues are expected to be in their local office or working onsite with clients at least three days per week. Office-based teams will identify at least one “anchor day” per week on which their full team will be together in person.