Job Description

Locations

• USA, Secaucus

Skills Required

• business operationsintermediate
• Airtableintermediate
• SAPintermediate
• Microsoft Office Suiteintermediate

Required Qualifications

• Bachelor's degree preferred. (degree)
• 2+ years of experience in business operations, program coordination, finance, project management, accounting, or a related field. (experience, 2 years)
• Experience coordinating recurring operational or financial processes preferred. (experience)
• Experience supporting invoice processing, expense management, billing operations, financial reporting, or budget administration preferred. (experience)
• Experience working with cross-functional stakeholders in a fast-paced, collaborative environment. (experience)
• Advanced Microsoft Excel skills with experience performing financial tracking, reconciliation, reporting, and analysis. (experience)
• Experience using Airtable or similar database/project management platforms to maintain operational workflows, dashboards, automations, and reporting. (experience)
• Strong analytical, organizational, and problem-solving skills with exceptional attention to detail. (experience)
• Ability to manage multiple priorities, recurring deadlines, and competing priorities while maintaining a high degree of accuracy. (degree)
• Strong written and verbal communication skills with the ability to build collaborative relationships across multiple departments and stakeholders. (experience)
• Experience developing dashboards, reports, process documentation, and Standard Operating Procedures (SOPs). (experience)
• Ability to analyze financial information, identify discrepancies, and proactively resolve issues. (experience)
• Strong documentation, records management, and organizational skills. (experience)
• Proficiency with Microsoft Office Suite and project management platforms; experience with SAP, Asana, or similar enterprise systems is preferred. (experience)
• Demonstrated commitment to operational excellence, continuous improvement, customer service, and delivering high-quality support in a fast-paced environment. (experience)
• Advanced Microsoft Excel skills with experience performing financial tracking, reconciliation, reporting, and analysis. (experience)
• Experience using Airtable or similar database/project management platforms to maintain operational workflows, dashboards, automations, and reporting. (experience)
• Strong analytical, organizational, and problem-solving skills with exceptional attention to detail. (experience)
• Ability to manage multiple priorities, recurring deadlines, and competing priorities while maintaining a high degree of accuracy. (degree)
• Strong written and verbal communication skills with the ability to build collaborative relationships across multiple departments and stakeholders. (experience)
• Experience developing dashboards, reports, process documentation, and Standard Operating Procedures (SOPs). (experience)
• Ability to analyze financial information, identify discrepancies, and proactively resolve issues. (experience)
• Strong documentation, records management, and organizational skills. (experience)
• Proficiency with Microsoft Office Suite and project management platforms; experience with SAP, Asana, or similar enterprise systems is preferred. (experience)
• Demonstrated commitment to operational excellence, continuous improvement, customer service, and delivering high-quality support in a fast-paced environment. (experience)

Preferred Qualifications

• 2+ years of experience in business operations, program coordination, finance, project management, accounting, or a related field. (experience, 2 years)
• Experience coordinating recurring operational or financial processes preferred. (experience)
• Experience supporting invoice processing, expense management, billing operations, financial reporting, or budget administration preferred. (experience)
• Experience working with cross-functional stakeholders in a fast-paced, collaborative environment. (experience)

Responsibilities

• Coordinate the day-to-day operational management of the NBA Local Media Team Program, serving as the primary coordinator for recurring workflows, program administration, and monthly team billing operations.
• Manage the end-to-end monthly team billing process, including receiving, validating, coding, allocating, approving, and processing vendor invoices to ensure accurate and timely bill-back of League program expenses to participating NBA teams.
• Partner closely with Broadcast Operations Managers, Finance, vendors, and participating teams to validate services rendered, resolve billing discrepancies, ensure financial accuracy, and continuously improve cross-functional workflows.
• Coordinate monthly billing timelines, approvals, and deliverables while proactively monitoring invoice status, outstanding items, operational risks, and billing exceptions to ensure timely program execution.
• Maintain Airtable databases, operational trackers, dashboards, and reporting tools supporting the Local Media Team Program, ensuring data accuracy, dashboard functionality, and reporting integrity.
• Develop recurring executive and team-facing reports that provide visibility into financial performance, budget utilization, historical spend, billing status, forecasts, operational risks, and opportunities.
• Analyze financial and operational data to identify trends, improve reporting, streamline processes, and recommend operational efficiencies across the program.
• Process department invoices, purchase requests, and expense-related activities while supporting Finance with reconciliation, expense tracking, budget reporting, and other recurring financial operations.
• Coordinate department travel, league meeting registrations, event credentials, and other operational logistics for employees, consultants, vendors, and business partners.
• Perform monthly reconciliation of department corporate card expenses, ensuring accurate coding, supporting documentation, approvals, and timely submission.
• Coordinate DocuSign routing and maintain organized repositories for contracts, statements of work, invoices, financial records, billing documentation, and other operational files.
• Develop, maintain, and continuously enhance Standard Operating Procedures (SOPs), workflow documentation, process maps, operational playbooks, and other program governance materials.
• Support onboarding of vendors and participating NBA teams while coordinating recurring operational meetings, documenting action items, monitoring follow-up activities, and fostering strong cross-functional relationships across Business Operations, Broadcast Operations, Finance, Production, Legal, and participating NBA teams.
• Support special projects, operational initiatives, and continuous improvement efforts as assigned by Business Operations leadership.
• Coordinate the day-to-day operational management of the NBA Local Media Team Program, serving as the primary coordinator for recurring workflows, program administration, and monthly team billing operations.
• Manage the end-to-end monthly team billing process, including receiving, validating, coding, allocating, approving, and processing vendor invoices to ensure accurate and timely bill-back of League program expenses to participating NBA teams.
• Partner closely with Broadcast Operations Managers, Finance, vendors, and participating teams to validate services rendered, resolve billing discrepancies, ensure financial accuracy, and continuously improve cross-functional workflows.
• Coordinate monthly billing timelines, approvals, and deliverables while proactively monitoring invoice status, outstanding items, operational risks, and billing exceptions to ensure timely program execution.
• Maintain Airtable databases, operational trackers, dashboards, and reporting tools supporting the Local Media Team Program, ensuring data accuracy, dashboard functionality, and reporting integrity.
• Develop recurring executive and team-facing reports that provide visibility into financial performance, budget utilization, historical spend, billing status, forecasts, operational risks, and opportunities.
• Analyze financial and operational data to identify trends, improve reporting, streamline processes, and recommend operational efficiencies across the program.
• Process department invoices, purchase requests, and expense-related activities while supporting Finance with reconciliation, expense tracking, budget reporting, and other recurring financial operations.
• Coordinate department travel, league meeting registrations, event credentials, and other operational logistics for employees, consultants, vendors, and business partners.
• Perform monthly reconciliation of department corporate card expenses, ensuring accurate coding, supporting documentation, approvals, and timely submission.
• Coordinate DocuSign routing and maintain organized repositories for contracts, statements of work, invoices, financial records, billing documentation, and other operational files.
• Develop, maintain, and continuously enhance Standard Operating Procedures (SOPs), workflow documentation, process maps, operational playbooks, and other program governance materials.
• Support onboarding of vendors and participating NBA teams while coordinating recurring operational meetings, documenting action items, monitoring follow-up activities, and fostering strong cross-functional relationships across Business Operations, Broadcast Operations, Finance, Production, Legal, and participating NBA teams.
• Support special projects, operational initiatives, and continuous improvement efforts as assigned by Business Operations leadership.

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