JOB FOCUSThe incumbent is responsible for the processes on archiving completeness and transport document compliance for documents related to Global Logistics shipments. The incumbent drives process automation and process outsourcing to ensure timely and correct execution of compliance and completeness checks of transport documents.The incumbent orchestrates and coordinates activities with relevant internal and external stakeholders to recover missing documentation and/or correct any issues identified. Stakeholder forums are set up and driven by the incumbent to focus on issue resolution and Continuous Improvement in the space of archiving completeness and documentation compliance. Leveraging digital tools and new technologies are focus areas.Partnership is fostered with key cross-functional stakeholders impacted by or contributing to the processes in scope of the role (including amongst other Indirect Tax, Digital, Quality, Transportation, outsourced services partner and external transport service providers).Additionally, the incumbent must ensure that the proper activities are implemented and managed in accordance with the EU GDP/GMP requirements and/or local legislation requirements (e.g. FDA, Japanese, HPRA, etc).JOB SUMMARY - MAIN AREAS OF RESPONSIBILITY / ACCOUNTABILITIES 1) Archiving completenessResponsible for timely archiving completeness of commercial documents, transport documents and customs documents in OpenText for GL scope of activitiesEnsures alignment of archiving process scope with evolving GL scope and Quality Compliance requirementsDrives the conversation with Digital on the performance and enhancements of the App supporting the archiving process and leveraging new technologies (e.g. AI)Monitors and manages performance of outsourced service provider on archiving activitiesCoordinates escalations and provides resolution to challenges escalated following the IMEX and Six Sigma methodologiesOrchestrates actions and assures accountability of internal and external stakeholders in ensuring archiving completenessMaintains and reports on performance metricsEstablishes and runs processes ensuring correctness of archived documentation2) Transport documentation complianceDesigns and orchestrates the process for conducting compliance checks of transport documentsEnsures alignment of archiving process scope with evolving GL scope and Quality compliance requirementsMonitors and manages performance of outsourced service provider on transport document compliance checksCoordinates escalations and provides resolution to challenges escalated following the IMEX and Six Sigma methodologiesDrives the conversation with Digital on the performance and enhancements of the App supporting the transport document compliance checks process and leveraging new technologies (e.g. AI)Orchestrates actions and assures accountability of internal and external stakeholders to ensure completeness and full complianceMaintains and reports on performance metrics3) Stakeholder ManagementSets up, participates and drives stakeholder conversations aligned with the relationship owners on performance in the field of archiving completeness and transport documents complianceEnsures reporting towards Indirect Tax team and Pfizer Service Company Board on risk managed and remaining archiving gapsPartners with Indirect Tax team, Transportation team and Quality team on requirements alignment across the Pfizer organization for archiving and transport documentation complianceIdentifies and drives Continuous Improvement opportunities on archiving completeness and transport document compliance and collaborates with internal and external stakeholders to implement themKEY PERFORMANCE INDICATORS (KPI)Timely archiving completenessTimely completion of transport document compliance checksInitiate gap analysis, follow up on remedial actions till completionContinuous improvement results on processes managedContribution to knowledge gathering and sharingWorks according to relevant SOP / WIQUALIFICATIONSLevel of Education: Bachelor’s Degree in Administration, university degree or equivalent by experienceExperience: Minimum 5 years experience in transport or supply chain operations. Comprehension of financial and logistics flows inherent to the pharma industry. Knowledge on customs regulations would be a plus.Languages: Proficient in English (verbal and written); other languages are a benefitComputer skills: Broad PC skills are essential (MS applications Outlook, Word, Excel, Visio and PowerPoint). Knowledge of SAP or other ERP systems is a plus. COMPETENCIES – PERSONAL CAPABILITIESAnalytical and problem solving skillsPro-active mindset on problem solving and gap assessmentAffinity with establishing structure, documentation management and compliance principlesProven track record driving positive change in a complex environmentDemonstrate strong problem-solving skills based on facts, data and understanding of the regulatory requirement in complex and evolving environments; must be able to apply sound risk managementAbility to prioritize, quickly synthesize information and apply regulatory requirements to a variety of scenariosMust exercise excellent judgement, make decisions based on a clear understanding of the regulatory framework, deploying strategies to conduct compliant businessExcellent verbal and written business communication, as well as strong organizational, project management, analytical and negotiation skillsGood communication skills and relationship builder with internal and external stakeholdersWork Location Assignment: Hybrid This role is posted in multiple locations. If you are applying for the role in an secondary job posting location where pay transparency regulations apply, your Talent Advisor will share the local pay information with you during the first interview. Pfizer discovers, develops, manufactures and distributes medicines and vaccines. Pfizer wants to contribute to better health and wellness for everyone, at every stage of life. Pfizer works with the government and other health partners to provide quality and accessible healthcare. The patient is central to this story. Pfizer has four offices in Belgium with which it supports its Belgian and international activities: 1) Anderlecht, where the Pfizer Clinical Research Unit is located. This is a fully equipped phase 1 research center. With that of New Haven (US), it is one of two Phase 1 Pfizer research centers in the world, 2) Elsene, the Belgian headquarters, 3) Puurs, Pfizer's production and packaging site, and 4) Zaventem, the international Pfizer's Logistics Center. More information can be found at www.pfizer.com, www.pfizer.be and on Facebook and Twitter. Pfizer's aim is to provide equality of opportunity in the recruitment process by avoiding any bias or potential discrimination on any grounds including (but not limited to): sex, age, race, religion or belief, sexual orientation or disability. At Pfizer we are creating an organization and promoting a culture that respects each individual's unique character and life experiences and reflects the diversity of our society, customers and markets. We will achieve this through fostering and sustaining an environment in which every colleague feels valued and supported.Disability InclusionOur mission is unleashing the power of all our people and we are proud to be a disability inclusive employer, ensuring equal employment opportunities for all candidates. We encourage you to put your best self forward with the knowledge and trust that we will make any reasonable adjustments to support your application and future career. Your journey with Pfizer starts here! Pfizer endeavors to make www.pfizer.com/careers accessible to all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process and/or interviewing, please email disabilityrecruitment@pfizer.com. This is to be used solely for accommodation requests with respect to the accessibility of our website, online application process and/or interviewing. Requests for any other reason will not be returned. To learn more about acceptable and prohibited uses of AI during the recruitment process, please review our candidate AI-use guidelines available on Pfizer Careers. Logistics & Supply Chain Mgmt