Tender Management Specialist
Thermo Fisher Scientific
Tender Management Specialist
Job Description
Work ScheduleStandard (Mon-Fri)Environmental ConditionsOfficeJob DescriptionAbout usAt Thermo Fisher Scientific, our mission is to enable our customers to make the world healthier, cleaner and safer.Every day, our colleagues support scientific discoveries, healthcare innovations, and life-changing therapies that positively impact millions of people worldwide. With more than 125,000 employees globally, we combine innovation, collaboration, and expertise to help our customers solve some of the world's most important challenges.Our Budapest Shared Service Center is a diverse and international workplace where talented professionals support customers and colleagues across Europe while building rewarding long-term careers.About the RoleAs a Tender Management Specialist, you'll play a key role in supporting business growth across the EMEA region by managing the end-to-end tender process for public and private opportunities.Working closely with Sales, Legal, Finance, Customer Care, and Commercial teams, you'll coordinate tender activities from opportunity identification through submission, ensuring every response is accurate, compliant, and delivered on time.This is a highly collaborative role that combines project coordination, stakeholder management, commercial awareness, and operational excellence. You'll work across multiple countries, balancing competing priorities while ensuring compliance with customer requirements and internal policies.Why Join Our Budapest Team?Our Budapest Shared Service Center is a dynamic international hub where colleagues collaborate across multiple countries, business units, and functions.Joining the Tender Management team means becoming part of a collaborative environment where you'll work on complex commercial opportunities, build strong relationships across the business, and contribute directly to Thermo Fisher Scientific's continued growth.The role offers excellent exposure to Commercial Operations, Legal, Sales, Customer Care, and Finance, making it an ideal opportunity for someone looking to broaden their expertise and build a long-term career within a global organization.What You'll DoManage the full tender lifecycle, including RFIs, RFQs, RFPs, and contract renewalsReview tender documentation to identify customer requirements, commercial risks, and submission timelinesPrepare, coordinate, and submit accurate, compliant, and high-quality tender responsesCollaborate closely with Sales, Legal, Finance, Customer Care, and Commercial teams to gather information and ensure timely submissionsReview contractual terms and escalate potential commercial or legal risks where appropriateMaintain accurate tender documentation, records, and customer portal informationMonitor tender pipelines, deadlines, and submission milestonesSupport the implementation of awarded contracts and ensure a smooth handover to operational teamsParticipate in post-bid reviews and identify opportunities to improve future tender processesContribute to continuous improvement initiatives that enhance quality, efficiency, and customer satisfactionWhat We're Looking ForFluency in a European language (French, German, Spanish, Italian etc) and English at a professional level, both written and spokenIdeally around 5 years' previous experience in Tender Management, Bid Management, Contract Administration, Customer Service, Commercial Operations, or a similar environmentStrong organisational skills with the ability to manage multiple deadlines simultaneouslyExcellent communication and stakeholder management skillsStrong analytical thinking and attention to detailAbility to interpret documentation, identify risks, and work within structured processesCustomer-focused, proactive, and solution-oriented mindsetComfortable working independently while collaborating across an international matrix organisationGood knowledge of Microsoft Office applications, particularly ExcelA Bachelor's degree in Business, Commercial Management, or a related field is preferred; however, candidates with relevant experience and a strong track record will also be considered.Nice to HaveExperience working with public or private tendersBid Management or Contract Administration experienceKnowledge of German or French public procurement regulationsFamiliarity with EU procurement processes and documentation (ESPD/DGUE)Experience with e-procurement platforms such as MEPAExperience working within multinational or Shared Services environmentsWhat Makes Someone Successful?Successful Tender Specialists typically demonstrate:Excellent attention to detail and accuracyStrong planning and organisational skillsConfidence managing multiple deadlinesExcellent stakeholder management and communication skillsCommercial awareness and sound judgementAnalytical thinking and problem-solving abilitiesOwnership and accountabilityContinuous improvement mindsetWhat We OfferCompetitive compensation package and comprehensive benefits, including private healthcare, wellbeing programs, and insurance coverageHybrid working modelFlexible Cafeteria package including SZÉP Card contribution and additional benefit optionsComplimentary language courses and access to extensive learning and development opportunitiesCareer growth opportunities within a global organizationModern office environment on Váci út with complimentary coffee, tea, refreshments, employee parking, relaxation areas, and excellent public transport connectionsA supportive, inclusive, and collaborative workplace cultureThe opportunity to contribute to meaningful work that helps make the world healthier, cleaner, and saferReady to Make an Impact?Join a global team where your work helps support commercial opportunities that ultimately enable scientific innovation around the world.If you're looking for a role where you can combine project coordination, stakeholder management, commercial operations, and continuous learning within an international environment, we'd love to hear from you.
Locations
- Hungary, Budapest
Skills Required
- European languageintermediate
- Tender Managementintermediate
- Microsoft Office applicationsintermediate
- Germanintermediate
- EU procurement processesintermediate
- e-procurement platforms such as MEPAintermediate
Required Qualifications
- Fluency in a European language (French, German, Spanish, Italian etc) and English at a professional level, both written and spoken (experience)
- Ideally around 5 years' previous experience in Tender Management, Bid Management, Contract Administration, Customer Service, Commercial Operations, or a similar environment (experience, 5 years)
- Strong organisational skills with the ability to manage multiple deadlines simultaneously (experience)
- Excellent communication and stakeholder management skills (experience)
- Strong analytical thinking and attention to detail (experience)
- Ability to interpret documentation, identify risks, and work within structured processes (experience)
- Customer-focused, proactive, and solution-oriented mindset (experience)
- Comfortable working independently while collaborating across an international matrix organisation (experience)
- Good knowledge of Microsoft Office applications, particularly Excel (experience)
- Fluency in a European language (French, German, Spanish, Italian etc) and English at a professional level, both written and spoken (experience)
- Ideally around 5 years' previous experience in Tender Management, Bid Management, Contract Administration, Customer Service, Commercial Operations, or a similar environment (experience, 5 years)
- Strong organisational skills with the ability to manage multiple deadlines simultaneously (experience)
- Excellent communication and stakeholder management skills (experience)
- Strong analytical thinking and attention to detail (experience)
- Ability to interpret documentation, identify risks, and work within structured processes (experience)
- Customer-focused, proactive, and solution-oriented mindset (experience)
- Comfortable working independently while collaborating across an international matrix organisation (experience)
- Good knowledge of Microsoft Office applications, particularly Excel (experience)
- A Bachelor's degree in Business, Commercial Management, or a related field is preferred; however, candidates with relevant experience and a strong track record will also be considered. (experience)
Preferred Qualifications
- Experience working with public or private tenders (experience)
- Bid Management or Contract Administration experience (experience)
- Knowledge of German or French public procurement regulations (experience)
- Familiarity with EU procurement processes and documentation (ESPD/DGUE) (experience)
- Experience with e-procurement platforms such as MEPA (experience)
- Experience working within multinational or Shared Services environments (experience)
- Experience working with public or private tenders (experience)
- Bid Management or Contract Administration experience (experience)
- Knowledge of German or French public procurement regulations (experience)
- Familiarity with EU procurement processes and documentation (ESPD/DGUE) (experience)
- Experience with e-procurement platforms such as MEPA (experience)
- Experience working within multinational or Shared Services environments (experience)
Responsibilities
- Manage the full tender lifecycle, including RFIs, RFQs, RFPs, and contract renewals
- Review tender documentation to identify customer requirements, commercial risks, and submission timelines
- Prepare, coordinate, and submit accurate, compliant, and high-quality tender responses
- Collaborate closely with Sales, Legal, Finance, Customer Care, and Commercial teams to gather information and ensure timely submissions
- Review contractual terms and escalate potential commercial or legal risks where appropriate
- Maintain accurate tender documentation, records, and customer portal information
- Monitor tender pipelines, deadlines, and submission milestones
- Support the implementation of awarded contracts and ensure a smooth handover to operational teams
- Participate in post-bid reviews and identify opportunities to improve future tender processes
- Contribute to continuous improvement initiatives that enhance quality, efficiency, and customer satisfaction
- Manage the full tender lifecycle, including RFIs, RFQs, RFPs, and contract renewals
- Review tender documentation to identify customer requirements, commercial risks, and submission timelines
- Prepare, coordinate, and submit accurate, compliant, and high-quality tender responses
- Collaborate closely with Sales, Legal, Finance, Customer Care, and Commercial teams to gather information and ensure timely submissions
- Review contractual terms and escalate potential commercial or legal risks where appropriate
- Maintain accurate tender documentation, records, and customer portal information
- Monitor tender pipelines, deadlines, and submission milestones
- Support the implementation of awarded contracts and ensure a smooth handover to operational teams
- Participate in post-bid reviews and identify opportunities to improve future tender processes
- Contribute to continuous improvement initiatives that enhance quality, efficiency, and customer satisfaction
Benefits
- general: Competitive compensation package and comprehensive benefits, including private healthcare, wellbeing programs, and insurance coverage
- general: Hybrid working model
- general: Flexible Cafeteria package including SZÉP Card contribution and additional benefit options
- general: Complimentary language courses and access to extensive learning and development opportunities
- general: Career growth opportunities within a global organization
- general: Modern office environment on Váci út with complimentary coffee, tea, refreshments, employee parking, relaxation areas, and excellent public transport connections
- general: A supportive, inclusive, and collaborative workplace culture
- general: The opportunity to contribute to meaningful work that helps make the world healthier, cleaner, and safer
- general: Competitive compensation package and comprehensive benefits, including private healthcare, wellbeing programs, and insurance coverage
- general: Hybrid working model
- general: Flexible Cafeteria package including SZÉP Card contribution and additional benefit options
- general: Complimentary language courses and access to extensive learning and development opportunities
- general: Career growth opportunities within a global organization
- general: Modern office environment on Váci út with complimentary coffee, tea, refreshments, employee parking, relaxation areas, and excellent public transport connections
- general: A supportive, inclusive, and collaborative workplace culture
- general: The opportunity to contribute to meaningful work that helps make the world healthier, cleaner, and safer
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