Job Description

Locations

• Lagunilla de Heredia

Skills Required

• construction processesintermediate
• project management tools such as Microsoft Projectintermediate
• facilities-related systemsintermediate

Required Qualifications

• 5+ years of experience managing office buildouts, space modifications, commercial construction projects, system replacements, or facility modification initiatives. (experience, 5 years)
• 5+ years of experience managing office buildouts, space modifications, commercial construction projects, system replacements, or facility modification initiatives. (experience, 5 years)
• Bachelor’s degree in Construction Management, Project Management, Architecture, Engineering, or a related field, or equivalent knowledge and experience that supports effective facilities and real estate project delivery. (experience)
• Bachelor’s degree in Construction Management, Project Management, Architecture, Engineering, or a related field, or equivalent knowledge and experience that supports effective facilities and real estate project delivery. (experience)
• Strong knowledge of construction processes, building codes, safety regulations, commercial fit-out requirements, and internal standards to help ensure projects are compliant, safe, and operationally ready. (experience)
• Strong knowledge of construction processes, building codes, safety regulations, commercial fit-out requirements, and internal standards to help ensure projects are compliant, safe, and operationally ready. (experience)
• Experience working with internal business stakeholders, technology teams, security teams, external vendors, contractors, architects, and designers to deliver cross-functional project outcomes. (experience)
• Experience working with internal business stakeholders, technology teams, security teams, external vendors, contractors, architects, and designers to deliver cross-functional project outcomes. (experience)
• Demonstrated ability to analyze project data, prepare documentation, communicate effectively, and present information to stakeholders and leadership. (experience)
• Demonstrated ability to analyze project data, prepare documentation, communicate effectively, and present information to stakeholders and leadership. (experience)
• Proficiency with project management tools such as Microsoft Project, Smartsheet, or similar platforms to develop and manage project plans, timelines, budgets, and deliverables. (experience)
• Proficiency with project management tools such as Microsoft Project, Smartsheet, or similar platforms to develop and manage project plans, timelines, budgets, and deliverables. (experience)
• Working knowledge of facilities-related systems and infrastructure, including access control, CCTV, HVAC, audiovisual, network, and workplace technology systems. (experience)
• Working knowledge of facilities-related systems and infrastructure, including access control, CCTV, HVAC, audiovisual, network, and workplace technology systems. (experience)
• Ability to create and maintain project documentation, including budgets, punch lists, inspection records, turnover materials, and leadership updates. (experience)
• Ability to create and maintain project documentation, including budgets, punch lists, inspection records, turnover materials, and leadership updates. (experience)
• Strong communication, negotiation, organization, issue-resolution, and prioritization skills to manage multiple stakeholders and project demands effectively. (experience)
• Strong communication, negotiation, organization, issue-resolution, and prioritization skills to manage multiple stakeholders and project demands effectively. (experience)

Preferred Qualifications

• PMP or similar project management certification. (certification)
• PMP or similar project management certification. (certification)
• Experience supporting hybrid workplace projects that require a combination of project planning, stakeholder coordination, and on-site construction or operational readiness support. (experience)
• Experience supporting hybrid workplace projects that require a combination of project planning, stakeholder coordination, and on-site construction or operational readiness support. (experience)
• Experience managing projects involving multiple vendor groups, technology partners, security teams, and business stakeholders. (experience)
• Experience managing projects involving multiple vendor groups, technology partners, security teams, and business stakeholders. (experience)
• Comfort working in a fast-paced environment where priorities may shift and strong attention to detail, confidentiality, and professionalism are required. (experience)
• Comfort working in a fast-paced environment where priorities may shift and strong attention to detail, confidentiality, and professionalism are required. (experience)

Responsibilities

• Lead and coordinate facilities and real estate projects, including office buildouts, space modifications, system replacements, process implementations, and other workplace-related initiatives.
• Lead and coordinate facilities and real estate projects, including office buildouts, space modifications, system replacements, process implementations, and other workplace-related initiatives.
• Develop detailed project plans, timelines, and budgets for office buildouts, space modifications, and system upgrades to help ensure successful project delivery.
• Develop detailed project plans, timelines, and budgets for office buildouts, space modifications, and system upgrades to help ensure successful project delivery.
• Coordinate with architects, designers, contractors, vendors, and internal teams throughout the project lifecycle to maintain alignment and execution discipline.
• Coordinate with architects, designers, contractors, vendors, and internal teams throughout the project lifecycle to maintain alignment and execution discipline.
• Partner closely with Global Technology and Corporate Security to support the integration of network, audiovisual, access control, CCTV, and other systems infrastructure.
• Partner closely with Global Technology and Corporate Security to support the integration of network, audiovisual, access control, CCTV, and other systems infrastructure.
• Manage construction activities, system replacements, and on-site progress to ensure work follows project plans, specifications, and expected quality standards.
• Manage construction activities, system replacements, and on-site progress to ensure work follows project plans, specifications, and expected quality standards.
• Conduct site visits, monitor construction progress, resolve project issues, and support operational readiness as appropriate based on project location and business needs.
• Conduct site visits, monitor construction progress, resolve project issues, and support operational readiness as appropriate based on project location and business needs.
• Coordinate the installation of furniture, fixtures, and technology infrastructure to support a smooth transition from construction to operational use.
• Coordinate the installation of furniture, fixtures, and technology infrastructure to support a smooth transition from construction to operational use.
• Manage punch lists, final inspections, and turnover documentation to ensure project completion is accurate, organized, and ready for handoff.
• Manage punch lists, final inspections, and turnover documentation to ensure project completion is accurate, organized, and ready for handoff.
• Track expenses, monitor budgets, identify risks, and implement cost-control or mitigation strategies as needed.
• Track expenses, monitor budgets, identify risks, and implement cost-control or mitigation strategies as needed.
• Serve as a primary point of contact for internal teams and external partners, facilitate project meetings, and provide regular updates to leadership.
• Serve as a primary point of contact for internal teams and external partners, facilitate project meetings, and provide regular updates to leadership.
• Adapt and prioritize work in response to shifting deadlines and priorities while maintaining confidentiality, professionalism, and strong attention to detail.
• Adapt and prioritize work in response to shifting deadlines and priorities while maintaining confidentiality, professionalism, and strong attention to detail.

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