AP Accountant ( P2P Invoicing) - 12 months contract
Wilhelmsen
AP Accountant ( P2P Invoicing) - 12 months contract
Job Description
Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex.About Us Wilhelmsen is a global maritime industry group founded in 1861. We have the biggest maritime network in the world, with a presence in over 540 offices globally. Our mission is to shape the maritime industry by delivering innovation, sustainability and unparalleled customer experiences to enable global trade and a more sustainable future. We serve over half of the worldwide merchant fleet with products and services, and supply crew and technical management for some of the most complex vessels in the world.Global Business Services (GBS) is an in-house service provider specializing in HR, Finance and Technology for Wilhelmsen - providing high quality, scalable, reliable solutions that drive efficiency, enhance customer experience and cost-efficient business support servicesJob titleAP Accountant (P2P Invoicing) - 12 months contractWho we are looking forWe are looking for P2P Invoicing who will join our Global Business Services division. Global Business Services provides high quality, scalable and cost-efficient business support services, such as finance, HR and IT, to companies in the Wilhelmsen group. The Accountant is responsible for performing several Accounts Payable (AP) workflow tasks and coordination of invoice processing. He/She is also expected to review supplier invoices, assign posting details, complete appropriate checks for business approval and/or PO match, and enter the invoice details.Who you will report toThe position reports to Finance TL P2P Invoicing.What you will work onRegistering supplier invoice data into accounting systemManaging supplier invoice coding and administer invoice approval workflow, including seeking direct approval from business operationsProcessing of non-PO accounts payable vouchers and month-end accrualsProcessing of three-way match transactions in our financial platform and related month-end accrualsEnsuring appropriate storage of all scanned invoices on accounting systemMake sure CoA is correctly appliedEnsuring supplier statement reconciliation is completed for all suppliersWorking closely with internal departments to resolve invoice and payment queriesMaintaining excellent customer relationships through effective and timely communication in the event of queries or disputes on invoicesProducing and manage aged supplier listing, investigating anomalies and reporting on these to accounting teamEnsuring best practice across all accounts payable tasks by maintaining current process documentation, and leading implementation of system and process improvementsSupport external/internal auditsAssist in the financial month & year end closing processOther ad-hoc AP duties as requiredTreating all information received as strictly confidentialFulfilling all other tasks delegated by the SuperiorQualifications you have for this roleBachelor’s degree preferably in Accounting or Finance2 years + of relevant experience in finance, preferably processing in a high volume environmentGood knowledge of accounting principlesPrevious experience in a similar Accounts Payable environment within an organisation or SSC/BPO environment is advantageousComputer literacy – Excel, Word and other large enterprise systems is advantageous (e.g. IFS, SAP, Oracle etc.)Good command of the English language (spoken & written). Additional Asian/Hindu/Arabic/Asean language skills will be advantageousExcellent communication skills and cultural awarenessPositive attitude, customer centric mindset and willingness to go the extra mile to meet organizational goalsPrevious experience in migration process and/or system implementation preferredProven ability to learn and understand new software/accounting systemsAbility to build good relationships with different stakeholdersAttentive to detail and deadlinesStructured and well-organisedAbility to resolve problems and deal with high volume transactionsAnalytical skillsLocationThe position will be based in Kuala Lumpur office located at KL Sentral which is a strategic work location with convenience travelling by Monorail, Rapid Kelana Jaya Line, MRT and KTM services as well as easy to get to go by public transportation.What we offer5-days work week including complying with Malaysia’s Public HolidayInternational work environment and cultureGreat learning and development opportunitiesHybrid working arrangement (3 days in the office, 2 days remotely)Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex!How to applySounds interesting? If you see yourself fitting into this role, please let us know why the role interest you. Apply online through our career portal at https://www.wilhelmsen.com/careers/ under Current Vacancies by creating a ‘Candidate Home’ account and thereafter upload your resume and expected salary.
Locations
- Kuala Lumpur
Skills Required
- financeintermediate
- accounting principlesintermediate
- similar Accounts Payable environment within an organisationintermediate
- migration process and/or system implementation preferredintermediate
Required Qualifications
- Treating all information received as strictly confidential (experience)
- Fulfilling all other tasks delegated by the Superior (experience)
- Bachelor’s degree preferably in Accounting or Finance (degree in accounting or finance)
- 2 years + of relevant experience in finance, preferably processing in a high volume environment (experience, 2 years)
- Good knowledge of accounting principles (experience)
- Previous experience in a similar Accounts Payable environment within an organisation or SSC/BPO environment is advantageous (experience)
- Computer literacy – Excel, Word and other large enterprise systems is advantageous (e.g. IFS, SAP, Oracle etc.) (experience)
- Good command of the English language (spoken & written). Additional Asian/Hindu/Arabic/Asean language skills will be advantageous (experience)
- Excellent communication skills and cultural awareness (experience)
- Positive attitude, customer centric mindset and willingness to go the extra mile to meet organizational goals (experience)
- Previous experience in migration process and/or system implementation preferred (experience)
- Proven ability to learn and understand new software/accounting systems (experience)
- Ability to build good relationships with different stakeholders (experience)
- Attentive to detail and deadlines (experience)
- Structured and well-organised (experience)
- Ability to resolve problems and deal with high volume transactions (experience)
- Analytical skills (experience)
- Bachelor’s degree preferably in Accounting or Finance (degree in accounting or finance)
- 2 years + of relevant experience in finance, preferably processing in a high volume environment (experience, 2 years)
- Good knowledge of accounting principles (experience)
- Previous experience in a similar Accounts Payable environment within an organisation or SSC/BPO environment is advantageous (experience)
- Computer literacy – Excel, Word and other large enterprise systems is advantageous (e.g. IFS, SAP, Oracle etc.) (experience)
- Good command of the English language (spoken & written). Additional Asian/Hindu/Arabic/Asean language skills will be advantageous (experience)
- Excellent communication skills and cultural awareness (experience)
- Positive attitude, customer centric mindset and willingness to go the extra mile to meet organizational goals (experience)
- Previous experience in migration process and/or system implementation preferred (experience)
- Proven ability to learn and understand new software/accounting systems (experience)
- Ability to build good relationships with different stakeholders (experience)
- Attentive to detail and deadlines (experience)
- Structured and well-organised (experience)
- Ability to resolve problems and deal with high volume transactions (experience)
- Analytical skills (experience)
Responsibilities
- The position reports to Finance TL P2P Invoicing.
- Registering supplier invoice data into accounting system
- Managing supplier invoice coding and administer invoice approval workflow, including seeking direct approval from business operations
- Processing of non-PO accounts payable vouchers and month-end accruals
- Processing of three-way match transactions in our financial platform and related month-end accruals
- Ensuring appropriate storage of all scanned invoices on accounting system
- Make sure CoA is correctly applied
- Ensuring supplier statement reconciliation is completed for all suppliers
- Working closely with internal departments to resolve invoice and payment queries
- Maintaining excellent customer relationships through effective and timely communication in the event of queries or disputes on invoices
- Producing and manage aged supplier listing, investigating anomalies and reporting on these to accounting team
- Ensuring best practice across all accounts payable tasks by maintaining current process documentation, and leading implementation of system and process improvements
- Support external/internal audits
- Assist in the financial month & year end closing process
- Other ad-hoc AP duties as required
- Treating all information received as strictly confidential
- Fulfilling all other tasks delegated by the Superior
- Registering supplier invoice data into accounting system
- Managing supplier invoice coding and administer invoice approval workflow, including seeking direct approval from business operations
- Processing of non-PO accounts payable vouchers and month-end accruals
- Processing of three-way match transactions in our financial platform and related month-end accruals
- Ensuring appropriate storage of all scanned invoices on accounting system
- Make sure CoA is correctly applied
- Ensuring supplier statement reconciliation is completed for all suppliers
- Working closely with internal departments to resolve invoice and payment queries
- Maintaining excellent customer relationships through effective and timely communication in the event of queries or disputes on invoices
- Producing and manage aged supplier listing, investigating anomalies and reporting on these to accounting team
- Ensuring best practice across all accounts payable tasks by maintaining current process documentation, and leading implementation of system and process improvements
- Support external/internal audits
- Assist in the financial month & year end closing process
Benefits
- general: 5-days work week including complying with Malaysia’s Public Holiday
- general: International work environment and culture
- general: Great learning and development opportunities
- general: Hybrid working arrangement (3 days in the office, 2 days remotely)
- general: 5-days work week including complying with Malaysia’s Public Holiday
- general: International work environment and culture
- general: Great learning and development opportunities
- general: Hybrid working arrangement (3 days in the office, 2 days remotely)
- general: Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex!
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